Thank you for considering supporting our seventh annual North Carolina User Group Meeting! This event will allow health systems in NC and the surrounding areas to network with colleagues, share experiences, and collaborate on our use of Epic to improve the quality of care we collectively provide to our region. The 2023 in-person event saw a return of almost 700 attendees. 

Your support pays for much of the cost of this highly anticipated networking event, and degrees of sponsorship are organized into the packages outlined below.

SPONSOR BENEFITS

1. Visibility and Recognition: As a sponsor, your business will gain exposure and recognition among a highly targeted audience. Your logo and branding will be prominently featured throughout our events and materials, increasing your visibility in the healthcare community.
2. Networking Opportunities: By sponsoring NCUGM, your business gains access to a diverse and influential network of healthcare leaders and professionals. This opens doors to potential partnerships, collaborations, and new business opportunities.
3. Supporting Innovation: NCUGM provides a platform for open discussions, exploration of emerging trends, and tackling common challenges in the healthcare industry. Your sponsorship directly supports initiatives that drive innovation and improve patient care outcomes.
4. Contributing to Transformative Change: By supporting NCUGM, you are contributing to the advancement of EHR utilization and the improvement of healthcare systems. Together, we are revolutionizing patient care through collaboration, shared insights, and collective expertise.
5. Shape the Future of Healthcare: Join us in our mission to transform documentation practices, forge valuable connections, and revolutionize patient care. Your sponsorship will directly impact the future of healthcare by enabling us to continue fostering a culture of collaboration and learning.
6. Expanding Access: Your sponsorship also widens access for individuals who might otherwise face barriers to attending our event, as your generous support enables us to offer attendance scholarships.

SUPPORT LEVELS

PLATINUM SPONSOR (1) - $25,000

• Evening event sponsor; logo on all promotional materials
• Eight (8) tickets to evening event
• Four (4) minutes to speak at start of the Open Session for Cool Stuff Ahead
• Ten (10) minutes to speak at CIO/CMIO Network Luncheon
• Six (6) invites to CIO/CMIO Network Luncheon
• 35 drink tickets to wine/cheese event
• Three (3) 8-ft. display tables
• Complimentary registration for six (6) tabletop representatives
• Logo on 6-ft. x 5-ft. banner displayed onsite 

GOLD SPONSOR (3) - $20,000

• Sponsor one (1) of the following: breakfast, Monday lunch, Tuesday lunch
• Four (4) minutes to speak at chosen sponsorship event
• Digital display ad - up to five (5) slides - on rotation during meals
• Four (4) invites to CIO/CMIO Network Luncheon
• 25 drink tickets to wine/cheese event
• Two (2) 8-ft. display tables
• Complimentary registration for five (5) tabletop representatives
• Sponsor-provided signage near food stations (no larger than 4-ft. x 6-ft.)

SILVER SPONSOR (4) - $15,000

• One (1) 8-ft. display table
• Complimentary registration for four (4) tabletop representatives
• Two (2) invites to CIO/CMIO Network Luncheon
• 15 drink tickets to wine/cheese event
• Recognition as a sponsor of one (1) coffee and daytime beverage stations
• Sponsor-provided signage near beverage stations (no larger than 3-ft. x 4-ft.)

BRONZE SPONSOR (15) - $5,000

• One (1)  8-ft. display table
• Complimentary registration for two (2) tabletop representatives
• Eight (8) drink tickets to wine/cheese event

EDUCATIONAL SPONSOR* - $1,000

• One (1) 8-ft. display table
• Complimentary  registration for two (2) tabletop representatives
• Two (2) drink tickets to wine/cheese event
• Recognition  on promo materials, website, mobile app, etc.
• Ability to provide handouts about your programs

Additional opportunities to all but the educational level of sponsorship include:

• Sponsor-provided PowerPoint slide shown during transition times
• Logo listed under sponsorship level on NCUGM website, opening session slides, and mobile app
• Opportunity to provide a small sponsor-provided giveaway to attendees 

If your firm has educational items or products for display (besides swag bag), you may display them in the vendor atrium area. Your staff will be responsible for their personal belongings during the event and the cost and production of all signage, bags, and giveaways/prizes. If you want to leverage AV from the conference venue, you are welcome to do so at your own expense.

HOW TO BECOME A SPONSOR

Sponsorship is by invitation only and limited to technology and education companies that provide value to an Epic implementation and are not physician-owned. If your company is private and physician-owned, submits claims to federal or state health programs (e.g., Medicare, Medicaid, or TRICARE), or provides items or services for which one or more of the participants are reimbursed for under a federal or state health program, contact your NCUGM steering representative to discuss before proceeding with any sponsorship. If you’re not sure who your contact is, please email ncugm@ncugm.com. 

Your sponsorship must be pre-approved before registering for the event. Contact Karen Bolen at Karen.Bolen@ecuhealth.org to start the pre-approval process.

Once approved, you will be notified of the link to register your sponsorship online.

We appreciate payment promptly so that we can provide a quality event, payments must be received by February 1, 2024.  

On behalf of all Epic North Carolina healthcare organizations, thank you for supporting this event!