Thank you for considering supporting our annual North Carolina User Group Meeting! This event will allow health systems in North Carolina and the surrounding areas to network with colleagues, share experiences, and collaborate on our use of Epic to improve the quality of care we collectively provide to our region. The 2026 in-event saw a return of more than 500 attendees from over 25 different organizations in seven (7) different states, several of which have partnerships with national organizations.

Sponsor support pays for much of the cost of this highly anticipated networking event, and degrees of sponsorship are organized into the packages outlined below. 

HOW TO BECOME A SPONSOR

Sponsorship is by invitation only and limited to technology and education companies that provide value to an Epic implementation and are not physician-owned or provide consultant staffing. If your company is private and physician-owned, submits claims to federal or state health programs (e.g., Medicare, Medicaid, or TRICARE), or provides items or services for which one or more of the participants are reimbursed for under a federal or state health program, contact your NCUGM steering representative to discuss before proceeding with any sponsorship. If you’re not sure who your contact is, please email ncugm@ncugm.com.

Your sponsorship must be pre-approved before registering for the event. Contact ncugm@ncugm.com to start the pre-approval process or with any questions about sponsorship.

Once approved, you will be notified of the link to register your sponsorship online.  Sponsor registrations must be completed by Tuesday, December 1, 2026.

We appreciate payment promptly so that we can provide a quality event. Payments must be received within 21 days of registering your sponsorship for the event. 

On behalf of all Epic healthcare organizations in North Carolina and the surrounding states, thank you for supporting this event!

SPONSOR BENEFITS

1. Visibility and Recognition: As a sponsor, your business will gain exposure and recognition among a highly targeted audience. Your logo and branding will be prominently featured throughout our events and materials, increasing your visibility in the healthcare community.
2. Networking Opportunities: By sponsoring NCUGM, your business gains access to a diverse and influential network of healthcare leaders and professionals. This opens doors to potential partnerships, collaborations, and new business opportunities.
3. Supporting Innovation: NCUGM provides a platform for open discussions, exploration of emerging trends, and tackling common challenges in the healthcare industry. Your sponsorship directly supports initiatives that drive innovation and improve patient care outcomes.
4. Contributing to Transformative Change: By supporting NCUGM, you are contributing to the advancement of EHR utilization and the improvement of healthcare systems. Together, we are revolutionizing patient care through collaboration, shared insights, and collective expertise.
5. Shape the Future of Healthcare: Join us in our mission to transform documentation practices, forge valuable connections, and revolutionize patient care. Your sponsorship will directly impact the future of healthcare by enabling us to continue fostering a culture of collaboration and learning.

2026 SPONSORSHIP SUPPORT LEVELS

**DIAMOND SPONSOR (1) - $25,000

• Complimentary registration for eight (8) attendees
• Logo on promotional materials with social media recognition
• Presentation session (30 minutes) during General Session (Monday afternoon)
• 10-minute Keynote address at CIO/CMIO Lunch on Monday with four (4) attendees
• VIP sponsorship of Monday evening reception with signage and fifty (50) drink tickets
• Two (2) attendees at the Manager/Director/VP Lunch on Monday
• Branded lanyards for event attendees
• Photo booth backdrop branding
• Three (3) tables in premium location

**PLATINUM SPONSOR (2) - $20,000

• Complimentary registration for six (6) attendees
• Logo on promotional materials with social media recognition
• General attendee address (15 minutes) at Lunch on Monday
• 5-minute presentation at CIO/CMIO Lunch on Monday with three (3) attendees
• Sponsorship of Monday Lunch with signage
• Thirty-five (35) drink tickets to Monday evening reception
• Two (2) attendees at the Manager/Director/VP Lunch on Monday
• Two (2) tables in premium location

GOLD SPONSOR (3) - $15,000

• Complimentary registration for five (5) attendees
• Logo on promotional materials with social media recognition
• General attendee address (10 minutes) at breakfast on Tuesday
• Two (2) attendees at CIO/CMIO Lunch on Monday
• Sponsorship of event coffee station with signage
• Twenty-five (25) drink tickets to Monday evening reception
• One (1) attendee at the Manager/Director/VP Lunch on Monday
• Two (2) tables in preferred location

SILVER SPONSOR (4) - $10,000

• Complimentary registration for four (4) attendees
• Logo on promotional materials with social media recognition
• One (1) attendee at CIO/CMIO Lunch on Monday
• 10-minute presentation at Manager/Director/VP Lunch on Monday with (1) attendee
• Fifteen (15) drink tickets to Monday evening reception
• One (1) table in preferred location

BRONZE SPONSOR (15) - $7,500

• Complimentary registration for two (2) attendees
• Logo on promotional materials with social media recognition
• Eight (8) drink tickets to Monday evening reception
• One (1) table in standard location

EDUCATIONAL SPONSOR* - $1,500

• Complimentary registration for one (1) attendee
• Two (2) drink tickets to Monday evening reception
• Ability to provide handouts about your program
• One (1) table in standard location

**Additional benefits for Diamond and Platinum sponsorship levels:

• Vendor email blast to NCUGM email list
• Sharing of attendee email list (with attendee consent)

Additional benefits to all but the educational level of sponsorship:

• Sponsor-provided PowerPoint slide shown during transition times
• Opportunity to provide a small sponsor-provided giveaway to attendees 

If your firm has educational items or products for display (besides swag bag), you may display them in the vendor area. Your staff will be responsible for their personal belongings during the event and the cost and production of all signage, bags, and giveaways/prizes.  Power to vendor tables in included in the sponsorship costs.  If you want to leverage audio visual (AV) services from the conference venue, you are welcome to do so at your own expense.