Sponsorship: 2025 North Carolina Users Group Meeting

Thank you for considering supporting our annual North Carolina User Group Meeting! This event will allow health systems in NC and the surrounding areas to network with colleagues, share experiences, and collaborate on our use of Epic to improve the quality of care we collectively provide to our region. The 2025 in-person event saw a return of more than 600 attendees.

Sponsor support pays for much of the cost of this highly anticipated networking event, and degrees of sponsorship are organized into the packages outlined below.

Please note that the sponsorship levels below are from the 2025 event. Details for the 2026 event are coming soon! If you are interested in sponsoring or are wondering about your company's eligibility to sponsor the 2026 event, please see the "How To Become A Sponsor" section below and reach out to a member of the sponsorship committee using the email addresses provided.

Sponsorship is by invitation only and limited to technology and education companies that provide value to an Epic implementation and are not physician-owned. If your company is private and physician-owned, submits claims to federal or state health programs (e.g., Medicare, Medicaid, or TRICARE), or provides items or services for which one or more of the participants are reimbursed for under a federal or state health program, contact your NCUGM steering representative to discuss before proceeding with any sponsorship. If you’re not sure who your contact is, please email karen.bolen@ecuhealth.org, wilhelmina.basa@ecuhealth.org, btucker-leviner@firsthealth.org or bbowman@firsthealth.org.

Your sponsorship must be pre-approved before registering for the event. Contact Karen Bolen at Karen.Bolen@ecuhealth.org to start the pre-approval process.

Once approved, you will be notified of the link to register your sponsorship online.

We appreciate payment promptly so that we can provide a quality event. Payments must be received within 21 days of registering your sponsorship for the event. Payment by credit card is preferred.

On behalf of all Epic North Carolina healthcare organizations, thank you for supporting this event!

Visibility and Recognition: As a sponsor, your business will gain exposure and recognition among a highly targeted audience. Your logo and branding will be prominently featured throughout our events and materials, increasing your visibility in the healthcare community.
Networking Opportunities: By sponsoring NCUGM, your business gains access to a diverse and influential network of healthcare leaders and professionals. This opens doors to potential partnerships, collaborations, and new business opportunities.
Supporting Innovation: NCUGM provides a platform for open discussions, exploration of emerging trends, and tackling common challenges in the healthcare industry. Your sponsorship directly supports initiatives that drive innovation and improve patient care outcomes.
Contributing to Transformative Change: By supporting NCUGM, you are contributing to the advancement of EHR utilization and the improvement of healthcare systems. Together, we are revolutionizing patient care through collaboration, shared insights, and collective expertise.
Shape the Future of Healthcare: Join us in our mission to transform documentation practices, forge valuable connections, and revolutionize patient care. Your sponsorship will directly impact the future of healthcare by enabling us to continue fostering a culture of collaboration and learning.

Sponsor one (1) of the following: breakfast, Monday lunch, Tuesday lunch
Four (4) minutes to speak at chosen sponsorship event
Digital display ad - up to five (5) slides - on rotation during meals
Four (4) invites to CIO/CMIO Network Luncheon
Attendance at the Manager/Director/VP at Tuesday breakfast
25 drink tickets to wine/cheese event Monday evening
Two (2) 8-ft. display tables
Complimentary registration for five (5) tabletop representatives
Sponsor-provided signage near food stations (no larger than 4-ft. x 6-ft.)

Additional opportunities to all but the educational level of sponsorship include:

Sponsor-provided PowerPoint slide shown during transition times
Logo listed under sponsorship level on NCUGM website, opening session slides, and mobile app
Opportunity to provide a small sponsor-provided giveaway to attendees

If your firm has educational items or products for display (besides swag bag), you may display them in the vendor area. Your staff will be responsible for their personal belongings during the event and the cost and production of all signage, bags, and giveaways/prizes. If you want to leverage audio visual (AV) services from the conference venue, you are welcome to do so at your own expense.

SPONSORSHIP INFORMATION